Privacy Policy

We treat the information of visitors to our website and those whose personal information we obtain through the use of forms and other related services as confidential. This privacy policy explains how we collect and process personal data through our website. Compliance with data protection laws is not only a legal obligation for us, but also an important factor of trust. With the following data protection provisions, we would therefore like to inform you transparently about the type, scope and purpose of the personal data collected and processed from you on this website (hereinafter: „data“) as well as your rights. By providing personal information on our website, you consent to the information handling practices described in this Privacy Policy. We encourage you to read the „Your Options“ section below to understand your choices regarding your personal information. This Privacy Policy also applies to personal information that we collect in other ways and that we add to personal information collected through the operation and provision of our services and products.

Information collected

We collect the following information from users: information you voluntarily submit, technical data automatically collected from all site visitors, information collected through our services, information we collect from third parties.

Information provided by the visitor

We may collect information provided by you if you choose to provide it via www.ibb-hib.de, including when you email us with a question – this is to process your request. E.G.: Request a quote, Request a job, Speculative application, etc.

Passive data collection

Like most web-based services, we automatically receive and record information from your browser’s server logs when you use www.ibb-hib.de. We may use a variety of methods, including „web cookies“, to collect this information. We use both cookies present in the current session and persistent cookies. The information we collect through these automated methods may include, for example, your IP address, user code, the type of browser you use, the type of system you use, the content and pages you visit on our website, the duration and frequency of your visits. When passively collected information is combined directly with personal data, we treat the combined information in accordance with this privacy policy. For more information about the technologies we use and how they work, please see the Cookie Policy.

Cookie policy

The legal basis for the use of cookies is generally Art. 6(1) p. 1 letter f) DSGVO (legitimate interest in data processing). The legitimate interest arises from our need to provide you with a user-friendly website. For the types of cookies listed in detail below, more specific legal bases may apply in deviation from this. These cookies are only used to: (i) transmit a communication over an electronic communications network; or (ii) enable the provider of an information society service to provide such a service in an explicit manner.

Which cookies do we use and why?

Absolutely necessary cookies

You can delete cookies manually at any time in the security settings of your browser. However, you can also prevent the storage of cookies from the outset by setting your browser accordingly. Please note, however, that you may then not be able to use all the functions of our website to their full extent. If you only wish to accept our own cookies, but not cookies from our contract processors, you can prevent the storage of these cookies by selecting the corresponding setting „Block third-party cookies“.

Performance cookies

These cookies collect information about how visitors use a website, for example which pages users visit most often and whether they receive error messages from websites. These cookies do not collect information that identifies a visitor. All information collected by these cookies is aggregated and therefore anonymous. They are only used to improve the functioning of the website.

Functionality cookies

These cookies allow the website to remember choices you have made (such as your username, language or region) and to provide personalized and enhanced functionality.

Social media cookies (Instagram, Facebook and LinkedIn).

These cookies are used based on your social connection features or when you use a button to add a social media channel (for example, click the „Search“ icon on a web page). Even if you are not a member of the aforementioned social networks, it is still possible that Facebook, Instagram, LinkedIn or YouTube, among others, determine and store your IP address. To find out the purpose and scope of the collection, processing and use of your data, as well as your rights and setting options for protecting your privacy, please visit the websites mentioned below with the privacy notices of the providers of the social networks at: Facebook: https://www.facebook.com/about/privacy/update Instagram: http://instagram.com/about/legal/privacy/ LinkedIN: https://www.linkedin.com/legal/privacy-policy YouTube: https://policies.google.com/privacy If you do not agree to Facebook, Instagram, LinkedIn or YouTube collecting data about you via our website, we ask you to log out of Facebook, Instagram, LinkedIn or YouTube before visiting our website. For further options, please refer to the data protection information of the respective medium.

Advertising cookies

These cookies collect information about your browsing activity on the internet to inform advertising networks about traffic on the website in order to offer targeted advertising based on previous browsing activity. Regardless of whether a cookie is considered a „primary“ or „third“ cookie, it refers to the domain that enters the cookie. „Primary cookies“ are cookies set by a website that the user is currently visiting (e.g. cookies entered by www.ibb-hib.de). If a user visits a website and another entity sets a cookie through that website, it is a third-party cookie. Session cookies allow website operators to associate your actions during a browsing session. A browsing session begins when the browser window is opened and ends when the browser window is closed. Session cookies are created temporarily. As soon as you close your browser, all session cookies are deleted. Persistent cookies, on the other hand, are cookies that remain on your device for the period of time specified in the cookie. We use both session and persistent cookies.

To disable or remove cookies

You can configure your internet browser by changing its options to completely disable the acceptance of cookies or to ask you before accepting a cookie from the website you are visiting. However, if you do not accept cookies, you may not be able to use all or part of our website. Please note that disabling these technologies may affect the performance and functions of the services provided.

Google Maps

This website uses the Google Maps product from Google. By using this website, you consent to the processing of automatically collected data by Google Inc, its agents and third parties. We would like to point out that Google automatically processes data when using Maps, over which we have no control. Further information on this can be found at http://www.google.de/intl/de/policies/privacy The terms of use of Google Maps can be found at https://www.google.com/intl/de_de/help/terms_maps.html.

Google Analytics.

In addition, we use Google Analytics to analyse the use of our website. Google Analytics provides us with aggregated data that helps us make informed business decisions. Finally, as a third party provider, Google controls the information collected by Google Analytics and you should review its privacy practices before using our website. Information about Google’s privacy practices with respect to Google Analytics can be found at http://www.google.com/analytics/learn/privacy.html.

Direct/initiative application

If you apply for a specific job vacancy, your personal data will only be accessible to the employees (and their representatives, if applicable) in Human Resources who are responsible for filling this position. As part of the applicant selection process, your data will be forwarded to the relevant staff in the specialist department advertising the vacancy. Initiative applications are processed by the persons in Human Resources. They will only be made available for senior positions, upon request. By applying for a specific job, you agree to the transfer of your personal data. You are responsible for ensuring that your personal data is correct and up-to-date.

Automatic deletion of your personal data

If you apply for a specific job advertisement, your personal data will be deleted within 6 months of the end of the application process. after completion of the application process. If your personal data is held by explicit application or unsolicited application, it will be deleted after 12 months at the latest, provided that no new application is made by you during this period. Each sending of application documents extends the period again to a maximum of 12 months.

Contact form/ Callback request

Our website contains a contact/callback form which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These data are: (1) The IP address of the user (2) First name (3) Surname (4) E-mail address (5) Telephone no. (if given) (6) Selected application area (7) Message (8) Confirmation of data protection and terms of use Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation. The purpose of the data processing is to be able to process your contact request appropriately. The legal basis for this is Art. 6 (1) lit. b) DS-GVO. If you have also given your consent, the additional legal basis is Art. 6 (1) lit. a) DS-GVO. The data will be deleted as soon as they are no longer required to achieve the purpose of the processing. In addition, there may be legal obligations to retain data, for example, obligations to retain data under commercial or tax law in accordance with the German Commercial Code (HGB) or the German Fiscal Code (AO). If such retention obligations exist, we will block or delete your data at the end of these retention obligations.

Use of the collected information

We use personal information to build and improve our relationship with you. We may use personal data to operate, provide, improve and maintain the www.ibb-hib.de website; to prevent misuse and fraudulent use of our website; to customize and display content on our website. We may use your email address, including any email addresses provided on www.ibb-hib.de, as described in the section entitled „Unsolicited Marketing Communications and Notices“. At www.ibb-hib.de, we may use passively collected data to monitor aggregate use of the website, such as total number of visitors and pages viewed.

Your options

As a visitor to our website, you may choose not to provide us with personal information. You may also access your personal information at any time to update, access, correct, amend or delete certain information about you by contacting us at www.ibb-hib.de and [email protected]. You have the following rights:

• The right to rectification or erasure of inaccurate or incomplete data. (Art. 17 DSGVO)
• The right to information about the categories of data processed, the purposes of processing, the storage period and any recipients. (Art. 15 DSGVO)
• The right to restriction of processing where erasure is not possible or is disputed. (Art. 18 DSGVO)
• The right to object to processing, in so far as the data processing was carried out on the basis of a legitimate interest. (Art. 21 para. 1 DSGVO)
• The right to revoke a given consent with effect for the future. (Art. 7 para. 3 DSGVO) • The right to data portability in a common format. (Art. 20 DSGVO)
• You also have the right to lodge a complaint about our processing of your personal data with a data protection supervisory authority, in particular in the Member

State of your habitual residence, place of work or place of the alleged infringement (Art. 77 DSGVO). The list of data protection authorities with further information and contact details can be found at https://ec.europa.eu/info/law/law-topic/data-protection/data-protection-eu_de#dataprotectionauthorities. Please note that even if you update or delete the personal data you have provided to us, your personal data may be retained in our backup files and archives for a reasonable period of time for lawful purposes Information Security The security of your information is important to us, including but not limited to personal information collected through our website and services. We take reasonable security measures to protect against the loss, misuse and alteration of personal information under our control, both during transmission and after receipt. This includes, but is not limited to, the use of firewalls and data encryption. Although we make good faith efforts to ensure the security of this personal information, no method of transmission over the Internet or electronic storage is 100% secure and we cannot guarantee that it will remain free from unauthorized access, use, disclosure or alteration. While we strive to ensure the integrity and security of our networks and systems, we cannot guarantee that our security measures will prevent „hackers“ or other unauthorized persons from illegally accessing this information.